Enrolment of successful candidates by 1:00 p.m. (Italian time) on 3 October 2025.
Enrolment following ranking list reassignments, deadlines (by 1:00 p.m., Italian time):
1st reassignment: 10 October 2025
2nd reassignment: 16 October 2025
3rd reassignment: 22 October 2025
4th reassignment: 27 October 2025
5th reassignment: 31 October 2025
6th reassignment: 6 November 2025
7th reassignment: 12 November 2025
8th reassignment: 17 November 2025
9th reassignment: 21 November 2025
10th reassignment: 26 November 2025
11th reassignment: 1 December 2025
From 2 December 2025 to 31 December 2025, further reassignments will be possible only upon reasoned request by the Academic Board.
Successful candidates who have not yet obtained the required qualification must still enrol within the deadline, conditionally upon subsequent award of the qualification.
Important: Candidates who fail to complete their enrolment within the deadlines and in the prescribed manner shall be regarded as having withdrawn, and therefore lose the right to enrol.
If you are a winner already enrolled and have been offered a new position with grant, following a ranking list reassignment, on another list of the same PhD programme, you must submit your choice by contacting the “PhD Unit” through the Virtual Desk within the deadline set for ranking list reassignment. If you do not submit your choice within the deadline, you will lose your right to the new place.
Only candidates who renounce any theme-related grants that are available after the Call deadline retain the right to enrol through subsequent reassignments.
The procedure must be carried out exclusively online via the Alice Portal (www.studenti.unipi.it).
See the practical guide.
Steps:
- Log in with your credentials.
- Select the PhD programme
- Fill in the required information
- Upload the following documents
– Declaration for enrolment (form DICH/DOTT);
– For those enrolled in another university course: Declaration of simultaneous enrolment (available on Alice). The declaration is not required from:
– Successful candidates awaiting graduation (31 October 2025);
– Residents in postgraduate Medical Schools requesting joint attendance, who must instead upload the FRE/CO form.
– For non-EU citizens: valid residence permit or receipt of application.
- Pay the first instalment (€156.00: regional tax and stamp duty) via the PagoPA System.
All enrolled candidates are admitted conditionally, subject to verification of the requirements set out in the Call.
Note: Once the procedure has been completed, it is normal for the wording “in attesa di perfezionamento (pending completion) to appear on the Alice Portal; completion will be finalised automatically by the University by the time of the next reassignment.
Candidates wishing to take part in reassignment procedures must confirm their interest by 3 October 2025:
– Log in to the Alice Portal (www.studenti.unipi.it)
– Select “Segreteria” => “Iscrizione concorsi”
– Click on the competition => access the Questionnaire => click on “Azioni”
– Select “SI” and confirm.
Warning: Eligible candidates who fail to confirm their interest in the reassignment procedures by 3 October 2025 shall be deemed to have withdrawn and will therefore be excluded from subsequent reassignments.
Successful candidates holding a grant must:
- Log in to the Alice Portal (studenti.unipi.it) and enter their bank details for the grant payment (instructions);
- Register with the Gestione Separata INPS (Separate Management Scheme) – After 1 November 2025:
- Log in to the INPS portal with SPID credentials or an INPS PIN. Important: if you do not already have SPID credentials or an INPS PIN, you must apply well in advance, as issuing times may be lengthy.
- Fill in the registration form for the Separate Management Scheme and select “collaboratore o altra attività”.
- Complete the required fields and print the registration receipt.
- Upload the receipt to the Alice Portal by 30 November 2025 (“Carriera” → “Allegati carriera”).
Successful international candidates holding a grant must apply for a tax code at the Pisa office of the Revenue Agency (Agenzia delle Entrate), following the instructions below.
– Book an appointment at the Provincial office of the Agenzia delle Entrate of Pisa (Galleria Giovan Battista Gerace no. 7) via the online service: Prenota un appuntamento – Agenzia delle Entrate.
Important – September and October
In the autumn months, demand is very high and available appointments may be quickly filled. To ease student access, the Agency has established that, in September and October, two international students may obtain a tax code in the same appointment.
– The student who has booked the appointment may therefore attend together with another student.
– Both will receive their tax code during the same appointment.
– This arrangement also applies to appointments already booked.
Required documents
– The completed Modulo AA4_8 (click here to download) in the student’s preferred language;
– A valid identity document;
– A certificate of enrolment at the University of Pisa.
The Agency informs that the service is activated immediately.
Request through the PhD Office
Based on the agreement with the Revenue Agency, it is possible to request the tax identification code through the PhD Office.
In this case, the applicant must submit an explicit request to the Office by opening a ticket via the Virtual Help Desk, attaching the following documents:
-
The Modulo AA4_8, already filled in (click here to download) in the language preferred by the student.
-
A valid identification document.
Non-EU successful candidates must:
– Register on the Universitaly portal and apply for a study visa from the Italian Embassy or Consulate with jurisdiction over their place of residence;
– Present their residence permit to the “Unità concorsi e carriere dottorandi” (PhD Admissions and Careers Office) upon enrolment. In duly justified cases, the permit may be submitted by 31 December 2025. In such cases, enrolment will be conditional upon its submission. After 31 December 2025, and no later than 30 April 2026, PhD candidates may begin their programme from the day following the issue of the visa. The duration of the programme will be three years from that date.
Successful candidates holding a qualification obtained abroad must submit the original qualification by 30 November 2025, or upon arrival in Italy.
Requirements and restrictions: Joint attendance is permitted only in compliance with current legislation (Article 18 of the University PhD Regulations; Article 7 of Ministerial Decree no. 226/2021). It is not permitted for non-medical graduates enrolled in postgraduate schools in the health area.
How to request it: Upon enrolment, successful candidates must upload the FRE/CO form together with a valid identity document.
Checks and completion: Enrolment in the PhD programme may be finalised only after the relevant bodies of both programmes have successfully completed their checks, aimed at assessing the compatibility of the activities and workload envisaged in the Postgraduate Medical School and the PhD programme, also taking into account the distance between the respective institutions.
The resolution of the Postgraduate School Board, attesting to the activities carried out in the Medical School and the compatibility of the PhD project with the School’s educational purposes, will be acquired ex officio.
Financial incompatibility: The PhD grant is incompatible with remuneration, by any name, received in connection with the activities of the postgraduate school (Article 7, para. 1, Ministerial Decree no. 226/2021).
IMPORTANT: To benefit from “Pegaso” PhD grants, successful candidates holding a grant must comply with the following requirements:
- Age: ≤ 35 years at the date of application.
- English: B2 level (certificate to be submitted before acceptance).
- Study abroad: ≥ 6 months (≥ 12 months for international grants).
- Cross-disciplinary training: compulsory attendance of courses on soft skills, labour market/research, and Data Science.
For theme-related grants only: ≥ 3 months’ experience in a company, an institution or a non-university body.
If a successful candidate has indicated in the online application that they are a public sector employee, they will be admitted ex officio to the PhD programme without a grant.
Important: For such candidates, the PhD Academic Board must assess the compatibility between the paid employment and attendance of the programme (Article 14 of the PhD Regulations). Enrolment cannot be completed in the absence of such compatibility. The assessment concerns paid work, not unpaid leave.
Hours: Monday and Friday 9:00–11:00; Wednesday 11:00–13:00; Tuesday and Thursday by appointment (bookable in the “appointment booking” section of the Virtual Help Desk).
